People/ Reporting Manager's Checklist for their New Employees...

People/ Reporting Manager's Checklist for their New Employees:
Being a people manager is the major responsibility in terms of first impression for new hire and he/ she can also be the best buddy for their new employee. Henceforth; this checklist will help to assist reporting managers to orient each new employee. It serves as a structure for communicating all relevant dept.-specific policies, administrative procedures, position responsibilities and expectations, and other essential information.
Prior to New Employee's Start Date:

1. Obtain a copy of signed offer/acceptance letter and ensure H.R. office has a copy
2. Ensure position, hire date, job title and starting salary      
3. Ensure new employee has been scheduled, notified for orientation date, time & location     
4. Contact new employee to provide
5. Starting time/work schedule      
6. Directions to worksite      
7. Parking instructions      
8. Acceptable attire   

Communicate with staff

1. Formally announce new employee’s arrival and responsibilities      
2. Designate an orientation guide and announce to fellow staff members     

Prepare for new employee arrival

1. Develop a performance plan       
2. Schedule time to spend with new employee during first week and review work progress
3. Ensure the set up of the work area/station      
4. Arrange for computer and software installation      
5. Get computer and system security approvals and access set-ups      
6. Arrange for telephone set-up      
7. Provide office supplies      
8. Arrange for keys, pass code, or access cards

New Employee's First Day

1. Great new employee, welcome, and introduce staff
2. Orientation Guide
3. Provide tour of department/building
4. Review parking, fleet services, and bus availability
5. Review first week’s schedule and meaningful work assignment
6. Explain where personal items may be stored
7. Check to ensure HR Office has a signed Acceptable Use Policy, if not obtain signature and submit Acceptable Use Policy to HR Office
8. Provide overview of section policies and procedures
9. Schedule time for new employee questions at the end of the day
10. Instruct new employee on use of office equipment - E-mail, Internet, Intranet, Voicemail and other electronic communications

During New employee's First and Second Weeks

1. Orient new employee to department
2. Identify section goals/mission/vision and relationship to dept.
3. Discuss class spec, job description, and any other expectations
4. Identify critical members of the dept.
5. Discuss confidentiality and ethics
6. Explain work duties of others in the work unit
7. Explain Recognition programs
8. Send new employee to any applicable computer or process training
9. Discuss applicable state, agency, and section policies and processes
10. Share office resources (e.g., directories, manuals, staff listings)
11. Share organization chart(s)
12. Discuss customer service expectations
13. Schedule time as needed for new employee questions
14. Update agency and section directories with new employee’s information

During New employee's First Month

1. Ensure new employee understands the relationship between the job, the department, and the organization
2. Set up one - on - one meeting with team members
3. Meet regularly to answer questions and ensure that new employee is becoming acclimated to dept. and position responsibilities
4. Schedule new employee for any applicable learning opportunities
5. Meet with new employee to review performance plan and forward original to Human Resources

During your New employee's first 6 - 12 months

1. Continue to meet as needed to answer questions and ensure that new employee is becoming acclimated to department and position responsibilities
2. Discuss a Career Development Plan
3. Provide interim and probationary performance review and submit signed copy to Human Resources
4. Celebrate orientation, evaluation and completion of probationary period