HR Landscape of routine activities

List of basic HR Routine Activities:
1. Recruitment:

1. Get the Job Description finalized by Person requesting the position
2. Get the position approved from Resource Manager
3. Prepare Process (First Round Interviewers, Interview Time, Second Round Interviewers)
4. Screening Profiles
5. Get profiles Shortlisted from Interviewers (if needed)
6. Scheduling Telephonic Interview, update recruitment sheet
7. Taking feedback from Interviewers,update recruitment sheet
8. Rescheduling / Scheduling Personal Interview,update recruitment sheet
9. Get Employee Information form filled by Candidate
10. Taking feedback from Interviewers,update recruitment sheet
11. If Shortlisted, Inform Seniors,update recruitment sheet

2. Selection:

1. Scheduling HR Interview - Telephonic / Personal,update recruitment sheet
2. Taking HR Intervew - Personal / Telephonic
3. Offer Negotiation
4. Offer Letter
5. Follow-up on Joining - Every 15 days
6. Inform IT Department to arrange System 15 days before joining

3. New Joinee Formalities:

1. Call and confirm 2 days prior joining, whether joining is coming on time
2. Ask IT Department about System arrangment a day prior the joinee walks-in
3. Collect the required documents (all documents mandatory)
4. Document Submission
5. Latest Updated Resume
6. Certificates
7. Previous Experience Letter
8. Last 2 Months Salary Slip
9. 6 Passport size Photographs
10. ID Proof and Address Proof
11. Filled Forms
12. Employee Joining Form
13. Provident Form
14. Salary Account Opening Form
15. Others – Specify
16. Induction Presentation
17. Introduction to Organization
18. Conditions of Employment –  Entrances & Exits
19. Policies of Companies
20. Provide Staff ID Pass
21. Work place, equipments etc
22. Introduction to colleagues
23. New Entrants New Job - Introduction to Superior
24. Arrange Meeting with Seniors
25. Ask IT Department to create his Email ID
26. Send New Joinee Introduction Mail to all Employees (To - employee, CC - New Joinee)
27. Send Welcome Note along with Policies link to New Joinee on his Email ID
28. Complete the Induction Checklist
29. Complete the New joinee file and hand-over to HR Associate
30. Input New joinee Data in Payroll
31. Inform Senior HR about new joinee formalities completion and get the file reviewed
32. Meeting with New Joinee
33. Appointment Letter
34. Send mail to Accounts Department about New joinee Salary details

4. Employee Confirmation:

1. Meeting with New joinee and Superior after one month
2. Mail for Employee Performance Status after 6 months for Confirmation (as per process)

5. Training:

1. Co-ordinate with seniors about training schedule
2. Inform Trainers about the training schedule
3. Get the trainers feedback form filled from Trainees
4. Get the trainees feedback form filled from Trainers
5. Co-ordination with Trainers for feedback of Trainees
6. Communicate the trainees about performance feedback
7. Employment Letter (if any)
8. Complete the trainee employment formalities

6. Budgeting:

1. Prepare HR Budget
2. Maintaining expenses list
3. Co-ordination with accounts & Admin team
4. Get the Budget approved from CEO

7. Policy:

1. Policy reviewing
2. Reviewing Salary Band (annually)

8. Recreational:

1. Sending Birthday Mails
2. Monthly B'day party organising, co-ordinate with Team & Admin
3. Approving Budget for the party and suggestions
4. Preparing Write-up about the event to be posted on HR Blog (if any)

9.Others:

1. Campus Recruitment
2. Quaterly Performance Evaluation
3. Standardize Training Process
4. Organisation Structure
5. Salary Band
6. Prepare Competitor Companies List
7. Communicating with employees on daily basis (if any issues inform Seniors)

10. Exit Formalities:

1. Talk to Employee about Resignation
2. Talk to his Senior/Manager about his issue
3. If relieving is confirmed, finalize his last date, notice period, mail the employee abt his last date and other formalities
4. On relieving day, conduct exit interview, get the exit form filled
5. Issue necessary documents - Relieving Letter/Experience Letter/Salary Slips (if required)
6. Collect company assets which are with him/her -Access Card, I-Card others etc.
7. Calculate his leaves, any deductions, any amount due towards the employee, and inform the accounts to settle the employees accounts (if relieving formalities are duly completed)
8. Inform IT Department to deactivate his Company Email Account and take handover of laptop, data card etc.
9. Document his exit documents in his employment file