To create and maintain a clean, safe and high performing workplace 5S:
• 5S enables anyone to distinguish between normal and abnormal conditions at a glance
• 5S is the foundation for continuous improvement, zero defects, cost reduction and a safe work area
• 5S s a systematic way to improve the workplace, processes and products through employee involvement
5S Definitions
Sort: Clearly distinguish between needed and unneeded items and eliminate the latter
Set in Order (also known as Simplify): Keep needed items in their correct place to allow for easy and immediate retrieval
Shine (also known as Sweep): Keep the work area swept and clean
Standardize: Standardize clean up (the first three S’s)
Sustain (also known as Self-Discipline): Make a habit of sustaining established procedures
When to Use It
• Whenever a workplace is messy, unorganized
• Whenever people have to spend time tracking down tools, data, information, etc. needed to do a task
• In any of the DMAIC phases; best implemented
- In manufacturing, as one of the first Improve actions, because it will make other tools such as setup reduction more efficient
- In office environments, service and transactional processes as a later Improve step or as part of standardization and cross-training in Control
How to do it
S1: Sort
Goal: Remove all items from the workplace that are not currently needed
• Does NOT Mean
- Removing only items that you know you will never need
- Simply arranging things in a neater fashion
When doing sort, leave only the bare essentials when in doubt, Out! How to do it
1. Identify or “red tag” the more potentially unneeded items: Question the need for that item in that quantity. Such items could include: unneeded files or paperwork; defective, excess, unneeded items; outdated or broken tools, supplies; old cleaning supplies; outdated posters, signs, notices.
2. Evaluate and deal with “red tagged” items. After one week in a holding area “red tagged” items should be,
- If determined unnecessary, sold, relocated, thrown away
- If needed, kept
S2: Set in Order (Simplify)
Goal: Arrange all work items in line with the physical workflow and make them easy to locate and use
1. Draw a current state map showing the present location of all needed items
2. Draw a future state map showing how the workplace should be laid out. Map should be large enough so people can post comments/suggestions.
S3: Shine
Goal: Clean up the workplace
1. Determine the shine targets. Think about safety, waste, cleanliness
2. Create procedures for daily shine activities
3. Set a housekeeping schedule and assign responsibilities
4. Set periodic inspection and targets for machinery, equipment, computers, furnishings, etc.
S4: Standardize
Goal: Create a consistent way of performing the daily S tasks
1. Review procedures for Sort, Set in Order and Shine and incorporate into everyday work activities
2. Use Visual Process Controls so people can readily see when an item is not in its designated place
3. Schedule 5S activities frequently
4. Create 5S agreements, who, what, when, where, how
S5: Sustain
Goal: Installing the discipline such that the 5S mindset is incorporated into the culture
1. Create 5S audit with a periodic schedule
2. Establish a checklist so that anyone (visitors, new employees) can readily see what is being done
3. Celebrate accomplishment and practice continuous improvement
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