Project Problem Handling Steps

Project Problem Handling Steps: Mentioned below are the few steps to handle problems effectively:

Define the problem
Defining the problem
Defining complex problems
Verifying our understanding of the problems
Prioritize the problems
Understand our role in the problem
 
Look at potential causes for the problem
Collect input from other individuals
Write down what are our opinions
Write down a description of the cause of the problem


Identify alternatives for approaches to resolve the problem
Brainstorming is the best idea

Select an approach to resolve the problem
Which approach is the most likely to solve the problem for the long term?
Which approach is the most realistic to accomplish for now?
What is the extent of risk associated with each alternative?
 
Plan the implementation of the best alternative (this is Action Plan)
Check on What will the situation look like when the problem is solved?
What steps should be taken to implement the best alternative to solving the problem?
How will we know if the steps are being followed or not?
What resources will we need in terms of people, money and facilities?
How much time will we need to implement the solution?
Who will be responsible for ensuring implementation of the plan?
Write down the answers to the above questions and make it as an action plan and communicate to all respective team members.
 
Monitor implementation of the plan
Are we seeing what we would expect from the indicators?
Will the plan be done according to schedule?
If the plan is not being followed as expected, then check was the plan realistic? Are the resources sufficient, should the plan be changed?
 
Verify if the problem has been resolved or not?
What will be the mistake proofing as to avoid this type of problem in future?
What did we learn from this problem solving?
Write a brief memo that highlights the success of the problem solving effort and learning.