Creating an Effective HR Portal That Resides in SharePoint®
A substantial investment in SharePoint is profitable – an excellent tool for managing information, sharing documents, collaborating within groups and tracking workflow on projects.
This position personalized and searchable vs. integrating a cloud-based, HR-specific portal/knowledgebase that sits within SharePoint via single sign-on.
Advantages:
• Single infrastructure for all internal websites
• Collaboration tools/ communities including virtual meeting workplaces, talk lists
• Customizable pages, views, themes
Limitations:
• Need to maintain software
• 8 – 18 + month build
• Must maintain all content
• Limited search, navigation, personalization
• Centralized security levels not sufficient for Protected data
• Extra steps needed to make available outside corporate firewall
A Better HR Portal – with Fewer IT/HR Resources and Lower Costs
HR information – including employer policies, employee benefits and compliance – is complex to create and maintain. It is also often time-sensitive, and requires additional levels of security to maintain and distribute.
Yet, if an HR portal is to be employee-friendly, information has to be personalized, searchable, in-context to transactions where applicable, available outside of the corporate firewall and easily accessed in 2-clicks or less. Without these foundations, employees will abandon the portal and call HR – resulting in increased costs and lower satisfaction.
That’s where HR Portal/Knowledgebase with your SharePoint portal framework comes in.
Advantage of integrating HR Portal/Knowledgebase into SharePoint vs. building from the ground up
• 24/7 access outside the firewall – even if HR self-service applications are inside!
• Intuitive search driven by deep linking to life events and content tagging
• Personalization – employees see only the information that is relevant to them (personalized by job role, location, bargaining unit and any parameters you define)
• Plus rapid implementation – average 6 months vs. 8 -18+ months for in-house options!
Building an HR Portal in SharePoint vs. Integrating HR Portal/Knowledgebase into SharePoint Platform
How the Integration Works
Below points demonstrates a front-end authentication/transaction.
1. Employee logs in, gets authenticated by the SharePoint portal and clicks on HR Portal – which can be a tab or link within SharePoint.
2. Employee’s credentials are verified within a data warehouse – authenticating the employee’s role, group and more.
3. HR Portal SSO login passes those employee credentials as a trusted source; the employee does not have to “reauthenticate.” Credentials trigger a personalized display based on the employee’s role, location, bargaining unit (if applicable) and other criteria defined in group rules.
Hundreds of pre-mapped integration touch points between ESS/MSS and HR Portal/Knowledgebase enable employees and managers to complete transactions in context to relevant information and decision-support tools.
Source by enwisen
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